Subscribe to our blog to stay up-to-date.
Need Secure Filing Sharing for Business? There Are Solutions!
Tue May 02, 2023 | Admin
Mobility is king in the current business climate. Your employees, from the sales team up to the CEO, want and need access to software, collaboration tools and files whether they’re at their desk or on the move. One of the most vital needs being the ability to share files with one another. For many businesses, the average file sharing program simply won’t do the trick for a number of reasons – but the top reason is almost always security. There’s effective document solutions available to accommodate secure file sharing.
Everybody likes something free. It doesn’t matter if it’s a perfect fit, if it’s offered for free you’re interested simply because it doesn’t cost any money. That’s part of the reason for the popularity of current file sharing platforms like DropBox and Google Drive. These are great tools for swapping pictures, files and sharing information between your personal device and with others. However, these services don’t meet the full range of requirements that most businesses are looking for in a file sharing platform. Yes, paid versions of these programs offer secure file sharing for business. Unfortunately, these lack the wider array of options such as collaboration and editing tools that your employees need that extend beyond file sharing, to improve productivity and efficiency within the company.
DOCUMENT MANAGEMENT SOFTWARE SOLUTION
IQmfp is a secure file sharing software for business that offers agile teamwork for companies, even with mobile employees. The software offers the ability to instantly create a virtual space for teams of employees to work together in a common environment. The work can remain in the cloud, accessible by all members of the team whenever they need to reach it. Time-stamp and version control gives you and your employees the abilities at your fingertips.
I know what you are thinking, “these are all great concepts, but how can using IQmfp benefit me and my organization? What about these features makes them so vital to both my company’s need for secure file sharing for business and overall productivity?”
Let’s take a closer look:
#1: TEAM COLLABORATION
The biggest challenge companies face in a mobile, fast-paced business world is actually connecting with co-workers. Mobile data, WiFi hot spots, and a myriad of mobile devices enable your employees to work from anywhere, which means they expect the ability to access files and information from anywhere. More importantly, they want to accomplish these tasks remotely, without being out of the loop of office communication.
IQmfp resolves this concern by providing a platform that allows your employees to gather as an entire team in a virtual meeting room. Collaboration starts when you add the email address or name of the individuals invited to the meeting. Once everyone joins, they can work together in these team spaces where employees can connect mobile calendars to create reminders and join virtual meetings with the tap of the screen.
#2: BOOST PRODUCTIVITY
IQmfp allows users to get their work done faster by streamlining the process of uploading and sharing files through the software. Employees can quickly scan shared files and see them instantly without downloading to their device. Whether three or 15 people are engaged in a virtual meeting room, members can share a photo or add a file directly to that session for everyone to see, providing continuity and fluidity to the conversation and work topic.
Best of all, productivity doesn’t slow down while users are figuring out the different nuances of various mobile platforms. IQmfp has persistent context and an intuitive, easy-to-use experience, no matter what device individuals are using. The program is designed to work with iPad, iPhone, Android devices, Windows and Mac platforms and most web-enable devices. Now your employees can join a meeting from any device, anywhere, and view and securely share files simply.
#3: IMPROVE OVERALL WORKFLOW
Drastically improve work productivity and efficiency. Work faster, better, and smoother; with less human error. Let’s take accounts payable department for example; by simply scanning invoices upon receipt, your accounts payable cycle will be quicker, more efficient, and less error-prone. In addition to significantly reducing expenses and wasted employee time.
Organizations with medium to high invoice volumes obtain rapid cost savings and efficiency by eliminating manual data entry and manual validation processes.
This document automation solution include Intelligent Document Recognition Technologies that will:
• Accelerate business processes by extracting all the data you need from invoices including vendors, invoice dates, invoice numbers, purchase order numbers, and totals.
• Even line item details can be extracted and compared to purchase orders for automatic validation, eliminating tedious, manual tasks.
• Eliminate paper, streamline approvals, shorten payment cycles, duplicate inputs, while taking advantage of record compliance and security.
• Improve process visibility with digital filing management, file tracking, ocr (optical character recognition), and much more!
#4: ACCELERATE BUSINESS PERFORMANCE
Accelerate business performances with data that is managed, secure, and accessible; any place, any where, in the world. With capabilities such as eSignature, ePrint, eFax, eFiling, plus more; It’s ease of use is very easy to implement with existing systems and minimal training.
#5: WORK SECURELY AND CONFIDENTLY
Have complete control access for every meeting room, allowing yourself to moderate files and determine who should be allowed to join and share the information. End-to-end encryption within the software keeps your data and files safe with in-transit and media encryption. The files you share and save in IQmfp remain secure and accessible.
By integrating with virtually any office, ERP or accounting system; you will enjoy the benefits of an end-to-end paperless management process. But, what if you’re still dealing with paper files and documents? No problem, there’s document scanning services for that! Industries such as education, law and health care; the migration to the electronic health record for each patient is mandatory, and resources exist to help providers convert to digital form.
Converting your records will take planning and an investment of time and resources to reach demonstrated use and achieve long term benefits. Scanning and storing electronic documents is the first step to the electronic record transition. We recently wrote a blog post that covers document scanning services flow from planning and preparation of the digital transition of your records, to implementing a private online document repository for your documents, and to the secure destruction of paper records.
The on-the-go nature of today’s business operations requires a platform capable of meeting the needs of mobile workers. While the likes of Google Drive and DropBox offer file sharing and modest collaboration, we offer advanced customizable collaborative tools and enterprise-level security for businesses to safely share, confidently collaborate, and remain productive no matter where employees are located.
How does your Business secure and manage files and documents? Are you utilizing a software or service? Feel free to share your experiences both good and bad; we love hearing from our readers!