Your Secrets Aren't Secret at Your Copier: The Hidden Security Risk and Konica Minolta’s Bizhub Secure Alert Solution

In today’s world, we rely heavily on our office equipment, trusting that our sensitive data—like corporate secrets, intellectual property, and personal documents—is safe when printed or copied. But what if I told you your office copier could be a hidden vulnerability in your cybersecurity? That seemingly innocent copier in the corner might actually be a backdoor for data breaches.

A lot of companies overlook a major issue: modern copiers aren’t just printers anymore. These multifunction devices (MFPs) don’t just print—they scan, fax, email, and even store documents. And they can bypass your network security, letting users access sensitive data without triggering any alarms in your security systems. What’s worse? You don’t know who’s using it, what they’re doing with it, or when.

The Real Threat: Insider Risk

Did you know insider activities are behind 60% of all data breaches? While external cyber-attacks get all the attention, insider threats are just as dangerous. In fact, 45% of employees take sensitive files with them when they leave a company—often without anyone realizing it. This kind of unauthorized access to confidential information can go unnoticed.

This blind spot is particularly dangerous with MFPs. Every time someone copies, scans, prints, or faxes a document, the copier stores a version of that file. And without an audit trail, you won’t know who accessed it or what they did with it.

How Konica Minolta’s Bizhub Secure Alert Solves This Problem

Until now, preventing or even detecting copier-related data breaches has been nearly impossible. But that’s where Konica Minolta’s Bizhub Secure Alert comes in. It’s the solution you’ve been waiting for to address this security gap.

How Bizhub Secure Alert Protects Your Organization

Bizhub Secure Alert gives you total visibility into copier activity. While most Konica Minolta MFPs already track things like printing, scanning, copying, faxing, and emailing, Secure Alert takes it to the next level by analyzing those actions in real-time.

Here’s how it works:

• Activity Monitoring: Bizhub Secure Alert tracks every interaction with your copier—who used it and what was printed or scanned. This is key to making sure sensitive info isn’t being accessed without your knowledge.

• Automatic Document Screening: The system scans all documents against a list of keywords and sensitive data that you’ve set up. Whether it’s trade secrets, employee info, or confidential research, you can customize it to your needs.

• Instant Alerts: If a document is flagged for potential security issues, you’ll get an alert within 10 minutes. You’ll know exactly who accessed the document and what they did, so you can take action right away before anything leaves your control.

• Complete Audit Trail: Every action is logged, providing a detailed, unchangeable record of who did what on your copier. This trail is invaluable in case of an audit or investigation.

Bizhub Secure Alert for Every Department

The best part? Bizhub Secure Alert can be used by any department in your company—from HR and finance to legal and sales. Every team handles sensitive information, and this affordable tool can help prevent insider breaches across the board.

Whether you’re protecting intellectual property, legal documents, financial records, or employee data, Bizhub Secure Alert keeps the most valuable parts of your business safe.

Flexible Deployment: Cloud or On-Premises

Bizhub Secure Alert is available both in the cloud and as an on-premises solution, so you can choose the option that works best for your business. This flexibility ensures that organizations of all sizes can integrate the system into their existing security infrastructure.

The Bottom Line: Don’t Let Your Copier Be a Weak Link

Ignoring copier security isn’t an option anymore. Modern copiers are complex machines that can bypass traditional network defenses, exposing your sensitive data to unauthorized access. Without something like Bizhub Secure Alert in place, you’re essentially flying blind.

Konica Minolta is the only one offering a true solution to this problem. With real-time alerts, document screening, and a comprehensive audit trail, Bizhub Secure Alert ensures that your copier doesn’t become the weak link in your security strategy. It gives you the peace of mind that your sensitive data stays exactly where it belongs—within your organization.

Don’t let your copier be the cause of your next data breach. With Bizhub Secure Alert, you can stay one step ahead of potential insider threats.