How the Printer and Copier Industry is Evolving: Insights for 2025

Let’s face it—when most people think of printers and copiers, they picture clunky machines in the corner of an office. But in 2025, that picture is changing fast. The printer and copier industry is undergoing a remarkable transformation, bringing in smarter technology, better security, and more sustainable solutions. Whether you're managing an office fleet or just trying to print your kid’s science fair project, these changes are shaping a better experience for everyone.

Security in the Spotlight

With more devices connected than ever before, keeping your data safe is a top priority—and printers are no exception. In 2025, printer security is built into the DNA of modern print devices. Companies like Kyocera are taking a "zero-trust" approach, meaning even your printer doesn’t get the benefit of the doubt. Everything is verified, locked down, and monitored.

Novatech is doing something similar, blending strong encryption, secure user logins, and managed IT services to give peace of mind that your documents won’t fall into the wrong hands. It’s document security without the hassle, and it's become a standard rather than a luxury.

Embracing the Cloud

If you’ve ever tried to print something remotely and ended up emailing it to yourself first—you're not alone. But in 2025, cloud printing has made that frustration a thing of the past. As more people work from home, coffee shops, or even on the road, the ability to print from anywhere is now an expectation, not a bonus.

Thanks to cloud-native print platforms, businesses can manage their entire print environment from a single dashboard. Print jobs, access rights, and device monitoring can all be handled remotely. It’s made life easier for IT teams and given users the flexibility to work—and print—however they need.

Sustainability Takes Center Stage

People care more about the planet, and the sustainable printing movement is gaining serious traction. In 2025, eco-friendly printing isn't just a buzzword—it’s built into the way printers are designed and used. Think recycled plastics, vegetable-based inks, and energy-saving modes that actually make a difference.

Kodak’s process-free plates, for instance, eliminate the need for chemical processing, cutting down water and energy use. And many companies are moving toward carbon-neutral printing practices. Not only is it better for the environment, but it also speaks to customers who value eco-conscious business decisions.

AI Makes Printing Smarter

Artificial intelligence isn’t just for your smartphone anymore. Today’s smart printers are equipped with AI-driven features that streamline workflows, save time, and even predict when something’s about to go wrong.

Xerox is a great example—they’ve added AI features that can summarize long documents, recognize handwritten notes, and even learn your preferences over time. It’s like having a helpful assistant built into your office machine.

Plus, predictive maintenance means fewer surprise breakdowns. Your printer can alert the support team before an issue becomes a crisis, keeping productivity high.

Personalized and Creative Printing

Printing isn’t just black-and-white anymore—literally and figuratively. In 2025, there’s a growing demand for personalized print materials and creative printing applications. Small businesses and creatives are using commercial printers to create everything from custom packaging to textured art.

Take Anker’s eufyMake UV Printer E1, for example. It can mimic wood, leather, and other materials for a truly unique look and feel. Whether you're branding a product or designing something fun for your home office, the options are nearly endless.

Big Moves in the Industry

There’s also been some big business shakeups in the commercial printer market. The most talked-about? Xerox’s $1.5 billion acquisition of Lexmark. This merger strengthens Xerox’s position in Asia and boosts its lineup of compact, A4 printers—perfect for homes and small offices.

These kinds of moves are helping companies scale up, broaden their offerings, and compete in an industry that’s more dynamic than ever. It’s all part of a larger trend toward strategic consolidation and smart growth in the managed print services market.

Looking Ahead

If there’s one takeaway from the state of the printer and copier industry in 2025, it’s that change is not only happening—it’s happening fast. Devices are getting smarter, more secure, and greener. The shift toward cloud printing and AI printing is giving users more flexibility and control, while personalization is opening the door to more creative and customized experiences.

Whether you're running a business or managing a household, the printers and copiers of today are nothing like they used to be. And honestly? That’s a good thing. The industry is embracing the future—and we’re all printing better because of it.

Interested in bringing your print tech into 2025?
Contact us to learn how these trends in the printer and copier industry can work for your organization.